Privacy Policy | Diplomatic Initiative Design Studio

1. Introduction

Embassy Row Project ("we," "our," or "us") operates the Diplomatic Initiative Design Studio platform accessible at embassyrowproject.ai. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services. We are committed to protecting the privacy and security of all users, including representatives of government agencies, international organizations, non-governmental organizations, academic institutions, and other entities engaged in diplomatic program design.

2. Information We Collect

2.1 Information You Provide

When you interact with our platform, we may collect information that you voluntarily provide, including but not limited to:

Account registration details such as your name and authentication credentials
Contact form submissions including your name, organizational affiliation, and message content
Grant application data including applicant information, organizational details, initiative descriptions, and requested service selections
Workflow inputs such as text content, uploaded documents, and URLs submitted for processing
Any other information you choose to provide through our platform

2.2 Automatically Collected Information

When you access our website, we may automatically collect certain technical information, including:

Browser type and version
Operating system
Pages visited and time spent on each page
Referring website addresses
Anonymous usage analytics through privacy-respecting analytics tools

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide, maintain, and improve our diplomatic initiative design services
To process and respond to contact form inquiries and grant applications
To execute workflows and deliver scenario-expanded, evidence-anchored outputs
To authenticate users and maintain account security
To communicate with you regarding your inquiries, applications, and service usage
To analyze usage patterns and improve the user experience of our platform
To comply with legal obligations and enforce our terms of service

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

Service providers: We may share data with trusted third-party service providers who assist in operating our platform, provided they agree to keep your information confidential
Legal requirements: We may disclose information when required by law, regulation, or legal process
Protection of rights: We may disclose information to protect our rights, privacy, safety, or property, or that of our users or the public
Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (TLS/SSL), secure authentication protocols, access controls, and regular security assessments. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When your data is no longer needed, we will securely delete or anonymize it. Grant application data and workflow outputs are retained for the duration of your account and may be deleted upon request.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Access: The right to request copies of your personal data
Rectification: The right to request correction of inaccurate or incomplete data
Erasure: The right to request deletion of your personal data under certain conditions
Restriction: The right to request restriction of processing of your personal data
Data portability: The right to request transfer of your data to another organization
Objection: The right to object to processing of your personal data

To exercise any of these rights, please contact us through our contact form.

8. Cookies and Tracking Technologies

Our platform uses essential cookies required for authentication and session management. We also use privacy-respecting analytics to understand how users interact with our platform. These analytics do not use cookies for tracking and do not collect personally identifiable information. You can configure your browser to refuse cookies, though this may affect your ability to use certain features of our platform.

9. Third-Party Links

Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to delete that information.

11. International Data Transfers

Given the international nature of diplomatic work, your information may be transferred to and processed in jurisdictions outside your country of residence. We ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify users of any material changes by posting the updated policy on this page with a revised "Last updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please reach out to us through our contact form. We will respond to your inquiry within a reasonable timeframe.